We recognize that the ways information about you and your company is used and shared is vitally important and we appreciate your trust that we will handle it safely and judiciously.
Our Privacy Policy describes the policy’s scope, principles and means by which members of the KH Neochem Group collect and process your personal and company information at various stages of its application.
Scope of Application
This Privacy Policy (this “Policy”) expresses our basic principles that our officers, employees, contract employees, and temporary employees (collectively, “All Officers and Employees”) should comply with when handling personal information (including anonymously processed information) and specific personal information (including individual numbers) that we acquire through performing its corporate activities (collectively, “Personal Information”).
Basic Principles
We will comply with laws, regulations, administrative agencies, and any other standards and stipulated guidelines when collecting and utilizing Personal Information by appropriate means to the extent necessary for justifiable purposes. The purpose of use of Personal Information is specified separately in “purpose of use of Personal Information” and will be disclosed in advance.
Prohibition of Third-Party Offers
We will not provide Personal Information to a third party without the consent of the individual in advance, except in cases stipulated by laws and regulations.
Management System
We will appoint officers in charge of the appropriate handling and protection of Personal Information and appoint a person in charge of handling Personal Information in each department to maintain a system for the appropriate handling of Personal Information.
Establishment of Regulations
We will establish regulations based on this Policy, provide clear rules regarding the handling of Personal Information, and ensure that All Officers and Employees are aware of the same.
Safety Management Measures for the Protection of Personal Information, etc.
We will implement appropriate measures to prevent unauthorized access, loss, destruction, falsification, and leakage of Personal Information. The strict handling of Personal Information is stipulated in our internal regulations, and it will ensure that All Officers and Employees are fully aware of the same.
Continuous Improvement
We will continuously review and improve the management system of Personal Information.
Establishment of an Inquiry Desk
We will sincerely respond to complaints and consultations regarding to our handling of Personal Information by establishing an inquiry desk.
Purposes of Personal Information
We will use Personal Information for the following purposes; if using Personal Information for purposes other than those listed below, this will be clearly specified in advance upon acquisition of Personal Information.
Personal Information of Shareholders
- Management of shareholders and execution of business related to shares
- Responding to inquiries and requests for materials
- Promotion of public relations and IR activities
- Appropriate and smooth execution of any other administrative procedures related to the above
Personal Information of Business Partners
- Notification regarding products made by Group companies and any other related information
- Responding to inquiries and requests for materials, and other business support
- Promotion of public relations and IR activities
- Exercise of rights and performance of obligations in accordance with laws and regulations
- Notification and reporting to government office
- Appropriate and smooth execution of any other administrative procedures related to the above
Personal Information of our Officers, Employees, and Family Members
- Business communication, business and labor management, including, but not limited to personnel affairs, payroll affairs
Personal Information of Employment Applicants
- Provision of information, inquiry support, administrative communication with applicants in and recruitment activities
- Review and determination of employment conditions
Personal Information of Retirees and their Families
- Creation of various personnel data, post-retirement administration, communication.
- Activities by the OBOG Association
Procedures for Complaints, Consultations, Disclosures Regarding Personal Information
For complaints and consultations regarding Personal Information held by us, please fill in the following information and contact the inquiry desk. Please refrain from making inquiries in person at any Company site (including branches, factories, labs) due to business reasons.
Information to be provided:
(1) Name
(2) Address
(3) Contact phone number
(4) Details of inquiry
Forward to:
KH Neochem Americas, Inc.
1515 East Woodfield Road, Suite 710, Schaumburg, IL 60173, USA
Or e-mail：compliance_hotline@khneochem.co.jp
* Please note that it may take time to respond due to the investigation.
Attention:
Please be aware that if confirmation by the individual or their agent is required, we may request that any necessary procedures be completed in advance.